Terms and Conditions of Venue Hire

VENUE

· Hire of the venue of up to 6 hours which will be agreed upon booking. Additional hours are charged at £250 per hour. 

· We do not allow confetti in the venue, if it is used without permission there will be a £150 cleaning charge.

· We do not accept liability for any loss or damage of personal belongings, including gifts, cake, and any other items. Any damages caused by the booker or his/her guests because of improper use of the venue (incorrect use of furniture/standing on chairs, non-accidental damage to glassware, violence between guests and toward staff will all result in additional charges to cover the cost of damages, and any loss of sales due to early closure of the event. 

· We do not allow for any bottles to be bought into the venue unless agreed prior by management which is the use of (wines, spirits, champagnes & soft drinks) for a dry hire package only, which we include our corkage price for a dry hire.

· Should any guests be found to have brought in drinks outside of the above terms then the venue reserves the right to add additional charges as this will have an adverse effect on bar sales and is against the terms of your hire. 

CONFIRMATION OF BOOKING AND PAYMENT TERMS

· The invoice will include the total price for your event. An initial payment is required within 24 hours to confirm your booking and secure your date in the diary. The initial payment is either £1000 or a third of the total booking (whichever is higher). If your event is less than £1000 full payment is required to secure your date. If your event is within 3 months of booking, full payment is required. 

· All initial payments are non-transferable and non-refundable. It is taken that, on payment you agree to these Terms & Conditions which are legally binding. A contract is formed between you and No.4 Banqueting Hall when the initial payment has been received and is not subject to a signed copy returned. 

· No booking application shall be binding on us and no contract shall be formed unless and until we receive your initial payment as booking confirmation. 

· You are responsible for all arrangements, confirmation and payment, with any external suppliers directly. 

· 100% of the total invoice (taking into account the previous payment) is due 30 days prior to the event date.

INSTRUCTIONS

· Please note that No.4 Banqueting & Events Hall will take instruction only from the person(s) booking unless an alternative person(s) has been nominated and notified to us in writing.

SUPPLIER ACCESS

· Suppliers can access the venue 2 hours prior to the event and must remove all items within one hour of the end of the booked/allocated hire time. Any items left may be disposed of or carry a storage/cleaning fee.

EXTERNAL SUPPLIERS

· You are responsible for all arrangements, confirmation, and payment, with all external suppliers directly.

· You are responsible for ensuring they have appropriate liability insurance in place.

· Details of any third-party suppliers we provide to you are intended to help you in arranging other services to be provided in connection with your event.

· If you do engage these, or any other third-party suppliers, we accept no responsibility for their performance of services, and you should take up any complaints with them directly.

· You are also responsible for paying their charges directly. We reserve the right not to allow into the venue any third-party suppliers who do not meet our requirements intended to ensure the safety and welfare of property and people at the venue.

FORCE MAJEURE

· No.4 Banqueting & Events Hall may have to make changes for the reason of Force Majeure, meaning unusual or unforeseeable circumstances beyond its control, the consequences of which neither our suppliers nor we could avoid. Example: industrial disputes, natural disaster, fire or adverse weather conditions, pandemic or epidemic, interruption or failure of utility services or similar beyond our control.

· Under these circumstances, No.4 Banqueting & Events Hall will endeavour to reschedule your event date or to source an alternative venue of a similar standard.

· No.4 Banqueting & Events Hall shall not be liable for any loss, damage, or costs, resulting from a Force Majeure event.

· Our total liability to you for any loss you suffer will be limited to the total amount due to us for your event package.

· We will not be liable for any losses which were not reasonably foreseeable to both you and us when the contract was entered into, nor for any losses that were not caused by any breach of contract or breach of statutory duty or negligence on our part.

Nothing in these terms excludes or limits in any way our liability for death or personal injury caused by negligence, or for fraud or fraudulent misrepresentation, or for any other matter which it would be illegal or unlawful for us to exclude or limit (or attempt to exclude or limit) our liability.

EVENT INSURANCE

· We strongly recommend that you seek appropriate event/wedding insurance.

· You are responsible for insuring any hired structures.

DJ & ENTERTAINERS

· DJ’s need to bring in their own laptops, laptop stand, decks & microphones. However, we can supply any items at an additional cost, which will be agreed during the time of booking should that be required. 

GIFTS & PERSONAL BELONGINGS

· Whilst we endeavour to assist with storage and management of gifts & personal belongings; We do not accept liability for any loss or damage to any personal belongings or gifts of the clients or their guests.

DAMAGES & ADDITIONAL COSTS

· We require a form of ID and proof of address (photo of a driver’s licence, passport and/or utility bill) of whoever booked the venue, this is for verification purposes and security for any additional charges or damage costs. 

ON THE EVENT DAY/PRIOR TO THE EVENT DATE

· You will be given access 1 hour prior to the event starting time on the day of the event to check if the venue meets the requirements agreed. 

· Please inform the event coordinator on the day of any issues at this time. 

· Please ensure to provide an itinerary of your event 2 weeks prior to the event date. This should include timings and supplier details. Our event co-ordinator will call you to go through every detail with you, to ensure everything runs smoothly and accurately.

· Please make your menu choices at least 4 weeks prior to the event. A full menu list will be sent over to you.

CANCELLATION POLICY

Initial payments are non-refundable. 

In the event of cancellation, the following charges apply:

· Cancellation with less than nine months notice - 50% of the sum of your event booking total charge.

· Cancellation with less than six months notice - 75% of the sum of your event booking total charge.

· Cancellation with less than three months notice - 100% of the sum of your event booking total charge.

If you need to cancel your event it is your sole responsibility to notify us and to ensure that we have received the notification in writing. Any such notification of cancellation should be emailed to hello@no4banquetinghall.co.uk

CANCELLATION BY US; No.4 Banqueting & Events Hall 

· We reserve the right to cancel your booking without liability to you and without any obligation to refund your initial payment if:

· You do not pay us the balance of your event package price by the date due for such payment; or

· We have reasonable grounds to believe that you may not pay us the balance of your event package price by the due date and we have requested you to explain the position and you have not done so satisfactorily; or 

· We discover, before you have paid the balance of your event package price, that you have deliberately concealed information, or deliberately given us incorrect information, about your intended event in circumstances where (if you had not done so) it would have been reasonably foreseeable that we would not have accepted your booking; or 

· We have reasonable grounds to believe that your behaviour or that of your guests at the event is likely to result in damage to the venue or to our property and/or injury to people.

CHANGES OF DATES & REARRANGEMENT POLICY

· Should you require to rearrange the date of your event we are happy to do so up until 3 months prior to your event date, subject to availability and a rearrangement fee as specified below. 

· The rearrangement fee is due and payable within seven days of the date of your new booking email, to secure your new dates. 

· The rearrangement fee is £200. If the change of date is less than 2 month’s notice we will require 100% of the invoice amount.

DRUGS

· Please note that No.4 Banqueting & Events Hall operates a zero-tolerance policy on drugs and any illegal substance. If any guest is found to be under the influence, the event will be terminated with immediate effect and the police notified.

SAFETY

· You must comply with and use your reasonable endeavours to ensure that your guests comply with all of our reasonable instructions intended to ensure the safety of property and/or people at the venue.

· You must provide your guests with such information we may reasonably request regarding arrangements to be followed at the venue (for example, in relation to car parking). 

· We reserve the right to stop any activity which we reasonably believe is likely to cause damage to the interior or exterior of the venue or to risk the safety of people at the venue, and we will not tolerate any abusive behaviour by guests to any other guests or members of staff. 

· We reserve the right to remove any persons acting inappropriately from the event.

CHILDREN AND BABIES

· Children must be always supervised by a responsible adult while attending functions at No.4 Banqueting & Events Hall. No.4 staff cannot take any responsibility for minors.

OCCUPANCY NUMBERS

· The number of people occupying No.4 Banqueting & Events Hall must not exceed numbers agreed. 

· We reserve the right to remove person(s) from the property due to unreasonable behaviour, damage to the property, or exceeding the stated occupancy. 

· If more guests attend the event than was paid for, we will be invoicing out for those additional guests.

GOVERNING LAW

· These Terms and Conditions shall be governed by English Law and the parties here to submit to the non-exclusive jurisdiction of the English Courts.

IMPORTANT

· On initial payment you are accepting our Terms & Conditions, which are legally binding. We reserve the right to make reasonable amendments to these terms and conditions at our discretion without prior notification.